Category: Forms

Student Feedback forms are designed to take feedback on General Areas of school and Subject-specific areas defined by the school.

Feedback can be taken on a defined rating scale for all questions added in the form.

A comprehensive report is made available for general and subject feedback forms separately with tabular and graphical views.

The feedback form can be created only from the system admin login.

Create Feedback Type:

Step 1: Login to MCB with System Admin credentials and visit Dynamic Forms Module.

Step 2: Click on Feedback Form Types link to create the Feedback Types and the questions pertaining o the type.

Step 3: To create Feedback type for general forms, Click on the General Form tab. It will list the types that are already available under the category. To add a new feedback type, Click on the Add Feedback Type button.

Step 4: Choose the Form Type from the available options in the dropdown.

Step 5: Enter Feedback type against which you will create the questions. Click on the Add button.

Step 6: To add questions for the Feedback type, Click on “+” sign against the type.

Step 7: You can create 2 types of questions like the question to be answered based on rating and question that accepts the description.

Enter Question, Sequence Number and select the checkbox against the IsDescriptive if the question is descriptive type and click on Add button to save the question.

Step 8: To edit the question, click on Edit Icon against the question.

Step 9: Make the changes required and click on the Tick mark to save the question or Cross mark to revert the changes.

Step 10: To delete a question, click on the delete icon against the question.

Step 11: Click yes to confirm the deletion or No to revert.

Step 12: To create Questions for Subjects, Click on the Subjectwise form. It will list the subjects created for the classes.

Step 13: To add a question for the subject, click on + sign against the subject name.

Step 14:

• Select the checkbox against Applicable to all subjects If the question is common for all subjects of the class
• Enter Question Against the Question Name and Sequence Number
• Select the checkbox against IsDescriptive option if the question should accept the descriptive text
• Select the checkbox against the IsMandatory option if the question should be made mandatory for saving the form.

Step 15: Please note that the question is saved for all subjects and will be reflected under all subjects while the parent is filling the feedback.

Step 16: If a question is created for a specific subject, it would appear against the subject name as below.

Step 17: To edit the question click on Edit icon against the question.

Step 18: Make the changes required and click on Tick mark to save the changes or Cross Mark to revert the changes.

Create Feedback Form:

Step 19: To create Feedback Form, click on Create FeedBack From link under Forms menu.

Step 20: To create General Form, Click on General Tab. It will list the existing forms. To create the new form, Click on Add form.

Step 21: Enter Form name, Remarks, Guidelines(Appears right above the questions) and Thank you not (Shown upon submitting the form).
Choose the date when would you like the form to be enabled in parent login
Choose the rating scale to be applied for the form
Click on Add.

Step 22: The form is created. Please note the settings that can be done for the form against the form name.

Active or Inactive the form:

Step 23: You can active or Inactive the form by clicking on Inactive/Active option.
The Active forms will have the option as InActive an Inactive form will have the option as Active.

Assign Questions to the form:

Step 24: To Assign questions to the form, Click on Assign Questions option.

Step 25: Choose the check box against the type if you wish to add all questions created under it or select the check box against the question.
Select the Mandatory check box against the question to make the question mandatory to submit the form.
Click on Add Questions option to create a new question.
Click on Assign button to save the questions you selected.

To View Form:

Step 26: Click on View Form option to view the form how it appears for parents.

To add Classes:

Step 27: Click on Add to Classes option to assign the form to all classes or specific classes of a branch or all branches.

Step 28: Click on Add button.

Step 29: Choose All branches or a specific branch, All classes or a specific class, All sections or a specific section and click on Add button.

Step 30: You delete the assigned branches, classes and sections by clicking on the delete icon.

To view Rating Scale:

Step 31: To view the rating scale applied to the form, Click on View Rating Scale Option.

To view Report:

Step 32: To view the report to check the responses submitted for the form, click on View Report Option.

Advanced Settigs:

Step 33: To make the settings of number of times a feedback from can be used by parents to submit the feedback, click on Advance Settings option.

Step 34: Click on Add Settings.

Step 35: Please note the functionality of the options given at No of times Feedback to accept option.

1-1 (Once in a year and once in a class):
Feedback is accepted once in an academic year from each class. [Best suited for taking feedback once in a year]

2-1 (Twice in a year and once in a class):
Feedback is accepted twice in an academic year from each class. [Best suited for semester system where the student attends two classes in the same academic year]

1-2 (once in a year and twice in a class):
Feedback is accepted twice from each class in an academic year. [Best suited for taking feedback once in every term]

Choose All Branches or a specific Branch, Options based on the requirement considering the functionality mentioned above and due date for form submission. Click on Save.

Step 35: To Edit the setting, click on Edit icon.

Step 36: Make the changes required and click on Update button.

Create Subject wise Form:

Step 37: To create subjectwise feedback from, click on Subjectwise form tab. It will list the existing forms.

To add a new form, Click on Add Form Button.

Step 38: Enter Form Name, Remarks, Choose Rating Scale and click on Add.

Add Form to Branches

Step 39: Click on Add Branches option to give access to form for the branches.

Step 40:

What is a cycle?

A Cycle denotes each round of feedback opened for users in an academic year.

The Subject-wise feedback form can be opened for 4 times in an academic year.

If the class is common across multiple branches, you can assign the form to all branches and sections or specific branches and sections.

Ex: If class 5 is created in common for branch 1 and branch 2, you can assign the form to both the branches & sections or specific branch & specific sections.

Classes are listed based on the questions availability against the class.

Click on +Sign to add the branches, Classes and Sections.

Step 41: Choose the branches, Classes and Sections required. Click on Assign Button.

Step 42: To edit the assigning of branches and classes, click on +Sign and make the changes.

Step 43: To view the form how it appears for the class selected, click on View Form.

Step 44: Choose the class and click on Get Form.

View Form:

Step 45: It shows how form would appear with the questions of each subject.
If question is added by selecting all subjects, the question will be added for all subjects that are created for class.

If question is added by selecting the specific subject, the questions would appear only for those subjects.

View Rating Scale:

Step 46: To view the Rating Scale applied to the form, Click on View Rating Scale Option.

How to fill the Feedback Form:

The Feedback from can be filled in 3 ways.
1. Parent login
2. Search for student [By School Admin and Teachers]
3. By Section wise [By School Admin and Teachers]

From Parent login:

Step 47: Login to MCB with Parent Login Credentials. Click on Feedback Form.

Step 48: Click on Give Feedback option against the form name to fill.

Step 49: Please note the guidelines, Rating scale set for the form.
* Mark at the question indicates that the question is mandatory to submit the form.
Choose the relevant answer for all the questions available in the form and click on Submit button.

Step 50: A Thank You message set for the form is shown to confirm that the responses are submitted for the form. Click Ok.

Step 51: To view the forms that are already filled , Click on View Past Feedback Forms option.

Step 52: Click on View form to check the responses submitted for the form.

Search for student [By School Admin and Teachers]

Step 53: Login to MCB School Admin or a teacher login and click on Search for student. Search the student with the help of options available in the drop down.

Step 54: Click on Feedback Form options under Action Button.

Step 55: The list of Feedback Forms assigned for the student’s class are listed in separate categories subject wise and general. To submit the feedback, click on Give Feedback against the form name.

To view the filled in forms, click on View Past Feedback Forms option which is on the top right corner.

Step 56: Choose the relevant answer and click on Submit button.

By Section wise [By School Admin and Teachers]

Step 57: Login to MCB with School Admin Login or Teacher’s login. Visit Dynamic Forms Module.

Step 58: Click on Feedback Form(Section Wise) link under Feedback Form menu.

Step 59: Choose Feedback Form name, Class-Section, Feedback Type and click on Get.

Step 60: Choose the rating for the question from drop down for each question and Click on Tick mark to save the record against the student.

Step 61: To edit the record, click on Edit icon against the record.

Step 62: Make the changes required, click on Tick mark to save the change or Stop mark to revert the changes.

Step 63: To delete the record, click on delete icon.

Step 64: Click Yes to delete the record or No to revert.

How to view the General Feedback Form Report:

The General Feedback form report card be generated from System admin login and Principal Login.

When the report is generated by selecting all branches, it shows the count of students who submitted the feedback against rating scale for every feedback type along with the percentage. You can compare the branches feedback received on each feedback type and make the necessary action plan.

When the report is generated by selecting a particular branch, it shows the detailed report which includes no of students submitted the feedback class & section wise and count of students who submitted the feedback against the rating scale for each question along with the average percentage.

Feedback form report generated in Tabular view and Graphical View.

The graphical view is provided for the consolidated values only.

Step 65: To generate the report, Login into MCB with system admin or principal login and visit Dynamic Forms module

Step 66: Click on General Feedback Form Report option under Reports menu.

Step 67: Choose Branch Name, Form Name, Student type as Active or Inactive , Report type as Consolidate or Detailed and Click on Get.

Step 68: In Tabular view, Please note the Student Wise feedback given count and Question wise analysis against the rating scale along with descriptive type questions.

Step 69: The graphical view shows the question wise rating in Graphical view. The graph can be exported to PDF, JPEG, PNG, SVG Vector Image by clicking on the icon on the top right corner of the graph.

Please note that the graphs can be exported individually only.

How to view the Subject wise Feedback Form Report:

Step 70: Click on Subject wise Feedback Form Report option under Reports menu.

Step 71: Choose Branch, Class, Form Name, Cycle and Click on Get.

Step 72: In Tabular view, Please note the Student Wise feedback given count and Question wise analysis against the rating scale along with descriptive type questions.

Step 73: The graphical view shows the question wise rating in Graphical view. The graph can be exported to PDF, JPEG, PNG, SVG Vector Image by clicking on the icon on the top right corner of the graph.

Please note that the graphs can be exported individually only.

Staff forms are used for collecting the specific data of staff from their login or saving the data of staff from school admins login depending on the visibility settings.

Create Form:

Create form option is available in system admin login only. Once the form is created it is available for all branches users and parents [if it is activated for them].

Step 1: Login to MCB with system admin Login Credentials.

Step 2: Click on Dynamic forms module by clicking on the Home next to the profile picture.

Step 3: Click on “Forms Menu” on the top bar and select “Create Forms option”.

Step 4: The forms which are available are listed.
The red color against the form indicates that the form is in an inactive state. The green color indicates that the form is an inactive state.
Edit Form Fields: This option lets you edit the fields of the form.
View Form: View form option shows you how the form would look like while entering the data.
Settings: This option lets you make the settings for the form.
Add a form: This option lets you create a new form.

Step 5: To create a new form, click on Add Forms Option, Give Form name, Disclaimer and Click on Save

Step 6: To add the fields to the form click on the edit form fields. Enter the data in the field name, Select the Appropriate field types & then click on save.

Step 7: Add the field name, choose the data type, enter the default value if any, keep the field active by checking active checkbox, Check Mandatory if the field needs to be entered mandatory. Click on Tick mark to Save the field.

Please note the functions of the field types as follows:

Text: Accepts text that can contain any type of characters, i.e. numbers, special characters, plain text, etc.
Text Area: This is similar to a Single Line text field and can contain any type of character, but with more text area. Appropriate for entering comments or to store addresses.
Integers: Accepts numbers only.
Percent: Accepts data with percentage.
Decimal: Accepts Decimal Numbers only.
Currency: Accepts numbers in currency.
Date and Time: Accept date-time values.
Email: Accepts Email id with @ symbol and domain extension.
Phone: Accepts a 10 digit mobile number.
System Generated Number: TO generate numbers in a sequence automatically.
Label: Use this field to display text in your Form. It will not be used to accept any entries. Rather, it’s just to display information to the User.: Accepts a 10 digit mobile number.
Picklist: Creates drop-down with the specified options.
Radio Button: To select a single value from the options given.
CheckBox: To select multiple options from the options given.
Label: Use this field to display text in your Form. It will not be used to accept any entries. Rather, it’s just to display information to the User.
Image: Accepts Image files upload
PDF Upload: Accepts PDF files upload
Time: Accepts Time
Is Active option enables the field activities in the form? When it is unchecked the field will be hidden in the form.
Is Mandatory option makes the field mandatory to save the form? Without inputting data into the field the form will not be saved.

Step 8: To view the form with the fields that are created in the form, Click on View form option against the form name.

Step 9: To make the settings for a form, click on the Settings option against the form name.

Step 10: You can make the following settings for a form.
Show Form to: Give access to the form for filling the data to all system admin, Staff and Principal or individually by selecting the respective role.
Active Form: You can keep the form Active by checking this option. When this is not selected, the form is made inactive and is not available for any user.
Enable the form in Parent portal: The form is made available for the parent to fill the data when this option is selected.

How can a school admin fill the form?

Step 11: School admin can fill the form from two screens in this login if the form access is given.
1. Search for staff screen
2. HR module

Step 12: To fill the form by searching a student, enter the student name/enrollment code in the search field and click on forms tab upon reflecting the student data.

Step 13: Choose the form name from the drop-down and click on the +Add New button.

Step 14: Fill the form and click on the Save button.

Step 15: To Edit the record, click on Edit icon.

Step 16: Make the changes required and click on the Update button to save the changes.

Step 17: To delete the record, click on the delete icon.

Step 18: Click on Yes to confirm the deletion or No to revert.

Step 19: To fill the form from Report, Go to HR module, click on the form name under Staff Related Forms Menu.

Step 20: It will list the records that are already added in the form. Click on Add New button to fill the form.

Step 21: Search for the Staff for whom you would like to fill the form.

Step 22: Fill the form and click on the Save button.

Step 23: As you save the form, the list shows for whom the data is filled.

Step 24: To view the department wise report, Click on View Department Wise Report Button.

Step 25: Choose the department name, form name and click on the Show Report button.

Step 26: The list shows the records saved for the form. You can export the report to excel by clicking on the excel icon which is on the top left corner of the report.

Step 27: You can edit or delete the records by clicking on the respective icons against the record. You may choose the dates range and filter records.

Step 1: Login to MCB with Login Credentials.

Step 2: Select Academics on the dashboard and you will be directed to the Academics page(Organization Level).

Step 3: Click on “Forms” on the top bar and select “Feedback Form Reports”.

Step 4: Select the Feedback form & click on Get.

Step 5: Feedback Report is displayed.

Step 1: Login to MCB with Login Credentials.

Step 2: Select Academics on the dashboard and you will be directed to the Academics page(Organization Level).

Step 3: Click on “Forms” on the top bar and select “Feedback Form Types”.

Step 4: Click on Add Rating Scale

Step 5: Enter the rating master name & select rating & enter the Feedback Rating scale then click on Add. The rating scale is added successfully.

Step 6: Then click on Add Form.

Step 7: Enter the feedback form name, Select added rating scale & then click on Add. A feedback form is created successfully.

Step 8: Then click on Assign Questions to the feedback form.

Step 9: Click on checkbox & Click on Assign. Questions are assigned to the feedback form.

Step 10: Click on View Form, Here Feedback form is displayed.

Step 11: Then click on Add to classes.

Step 12: Click on Add, Select the branch, Classes & Sections then click on add. The feedback form is added to classes.

Step 13: Then this created Feedback form will be reflected in Parent portal, Open parent portal with login credentials & select the Feedback & Survey.

Step 14: Feedback form will be displayed. Click on Give Feedback Form.

Step 15: Fill the Feedback Form & Then click on Submit.

Step 1: Login to MCB with Login Credentials.

Step 2: Select Academics on the dashboard and you will be directed to the Academics page(Organization Level).

Step 3: Click on “Forms” on the top bar and select “Feedback Form Types”.

Step 4: Click on Add Feedback Type.

Step 5: Select the Type of Form & enter the Feedback Type then click on add.

Step 6: Created Feedback type is displayed, then click on [+] icon. Enter the question & click on Add.

Step 7: Added Feedback form types & question data is displayed.If any changes, click on edit symbol.

Student forms are used for collecting the specific data of a student from parent login or saving the data of a student from school admins logins depending on the visibility settings.
Create Form:

Create form option is available in system admin login only. Once the form is created it is available for all branches users and parents [if it is activated for them].

Step 1: Login to MCB with system admin Login Credentials.

Step 2: Click on Dynamic forms module by clicking on the Home next to the profile picture.

Step 3: Click on “Forms Menu” on the top bar and select “Create Forms option”.

Step 4: The forms which are available are listed.
The red color against the form indicates that the form is in an inactive state. The green color indicates that the form is an inactive state.
Edit Form Fields: This option lets you edit the fields of the form.
View Form: View form option shows you how the form would look like while entering the data.
Settings: This option lets you make the settings for the form.
Add form: This option lets you create a new form.

Step 5: To create a new form, click on Add Forms Option, Give Form name, Disclaimer and Click on Save

Step 6: To add the fields to the form click on the edit form fields. Enter the data in the field name, Select the Appropriate field types & then click on save.

Step 7: Add the field name, choose the data type, enter the default value if any, keep the field active by checking active checkbox, Check Mandatory if the field needs to be entered mandatory. Click on Tick mark to Save the field.

Please note the functions of the field types as follows:

Text: Accepts text that can contain any type of characters, i.e. numbers, special characters, plain text, etc.
Text Area: This is similar to a Single Line text field and can contain any type of character, but with more text area. Appropriate for entering comments or to store addresses.
Integers: Accepts numbers only.
Percent: Accepts data with percentage.
Decimal: Accepts Decimal Numbers only.
Currency: Accepts numbers in currency.
Date and Time: Accept date-time values.
Email: Accepts Email id with @ symbol and domain extension.
Phone: Accepts a 10 digit mobile number.
System Generated Number: TO generate numbers in a sequence automatically.
Label: Use this field to display text in your Form. It will not be used to accept any entries. Rather, it’s just to display information to the User: Accepts a 10 digit mobile number.
Picklist: Creates drop-down with the specified options.
Radio Button: To select a single value from the options given.
CheckBox: To select multiple options from the options given.
Label: Use this field to display text in your Form. It will not be used to accept any entries. Rather, it’s just to display information to the User.
Image: Accepts Image files upload
PDF Upload: Accepts PDF files upload
Time: Accepts Time
Is Active option enables the field active in the form? When it is unchecked the field will be hidden in the form.
Is Mandatory option makes the field mandatory to save the form? Without inputting data into the field the form will not be saved.

Step 8: To view the form with the fields that are created in the form, Click on View form option against the form name.

Step 9: To make the settings for a form, click on the Settings option against the form name.

Step 10: You can make the following settings for a form.

Show Form to: Give access to the form for filling the data to all system admin, Staff and Principal or individually by selecting the respective role.

Apply Form to: Fill the form with the data for all students or from existing students or newly admitted students.

Gender: Fill the form with the data for all genders or specifically for the gender type selected.

Active Form: You can keep the form Active by checking this option. When this is not selected, the form is made inactive and is not available for any user.

Enable the form in Parent portal: The form is made available for the parent to fill the data when this option is selected.

Enable Edit option in Parent Portal: Parents can edit the data as long as the form is active in the parent portal when this option is selected.

Allow entry for multiple Students: School admin can fill the form for multiple students at a time in case of common data to be filled for selected students when this option is selected.

How can a school admin fill the form?

Step 11: School admin can fill the form from two screens in this login if the form access is given.
1. Search for student screen
2. Dynamic forms Reports

Step 12: To fill the form by searching a student, enter the student name/enrollment code in the search field and click on forms tab upon reflecting the student data.

Step 13: Choose the academic year, form name from the drop-down and click on +Add New button.

Step 14: Fill the form and click on the Save button.

Step 15: To Edit the record, click on Edit icon.

Step 16: Make the changes required and click on the Update button to save the changes.

Step 17: To delete the record, click on the delete icon.

Step 18: Click on Yes to confirm the deletion or No to revert.

Step 19: To fill the form from Report, Go to dynamic forms module, click on the form name under Student Related Forms Menu.

Step 20: Click on Add New button to fill the form.

Step 21: Search for the student for whom you would like to fill the form and click on Add New button.

Step 22: Fill the form and click on the Save button.

Step 23: The dashboard shows the count of students from each class for whom the data is filled. You can click on the count to view the details.

Step 24: To view the detailed report, click on View Report Button.

Step 25: You can edit or delete the records by clicking on the respective icons against the record.

Step 26: To view Class wise Report, Select All or a specific branch and click on View Classwise Report option which is on the top right corner.

Step 27: It will take you to the classwise dashboard with the count of students for whom the data is entered in a form.

How can a parent fill the form from parent login?

Step 28: Login to parent login with credentials and click on the Student Forms menu.

Step 29: It will list all the student forms created and enabled for the parent login. Click on the Submit option to fill the form.

Step 30: Fill in the form and click on the Save button.

Step 31: To edit the form, Click on Edit Icon.

Step 32: Make the changes required and click on Update.

Step 33: To view the filled forms, Click on View Previous Forms option which is on the top right corner.

Step 34: The list of forms filled previously is made available. Click on View Result to view the data filled in the form.

Step 34: You can edit the form by clicking on the Edit Form button.